Welcome to the Governor of Oregon’s School Audit Initiative’s website.

 

Project Status (updated 9/28/2011)

Audit Firm Name School District Name Complete In Process New Scheduled Total
Abacus Total 20 0 0 0 20
AMEC Total 51 0 0 0 51
CSHQA Total 46 0 0 0 46
EESI Total 27 0 0 0 27
Johnson Controls Total 42 0 0 0 42
Marinello Total 21 0 0 0 21
R&W Engineering Total 47 2 0 0 49
RHT Total 38 0 0 0 38
Sharpe Energy Solutions Total 36 0 0 0 36
Sustainable Engineering Total 19 0 0 0 19
TraneOregon Total 45 0 0 0 45
Total 392 2 0 0 394

 

Announcements

This section provides a history of past announcements to the audit firms.

Sept 7, 2011

“Extra Buildings with No Square Footages or Rooms”

Dear Auditors,

You may or may not have noticed some extra buildings with no square footage or rooms show up in your facilities/audits as of 9/2/11.  Please do not be alarmed.  This is due to ODOE’s upload of utility data into the database.  We are currently in the process of renaming those buildings to something clearer (e.g., Utility Data Only – Do not delete).  This may not be completed until Monday, September 12.

In the meantime if you notice these extra buildings with no square footages or rooms please do not delete them.  We (ODOE) believe that most of the audits have been completed and that you do not intend to add or delete buildings at this point in time (e.g., only minor changes within buildings remain).  Please feel free to continue to certify facilities/audits as appropriate.  This should not require any additional work on your part.

If for some reason you are still adding or deleting buildings and need additional clarification on which buildings are place holders for utility data only, please contact me.  If for some reason you feel you may have deleted these extra buildings with no square footages or rooms in error prior to this email please notify me so that we can insure all utility data for a facility/audit is accounted.  To expedite our clarification please reference the specific facility name in question.

Thank you for your understanding,

Matt Seidman

Energy Analyst – ARRA

Oregon Department of Energy

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June 16th, 2011:

1.      Please call your project manager with your audit schedule before you conduct the audit. The project manager will need to know the name of the school facility being audited, the date, and the auditors assigned to the audit.

2.      The Help Desk phone number had a typo in our Audit Update e-mail from Paul Egbert. The Help Desk phone number is 503 373-7035.

3.      Only users who are considered Principals or supervisors have the “certify audit” function available in the web application. If there needs to be a change, please contact the Help Desk at 502 373-7035.

4.      Question: When we use the mobile app without an internet connection, our facilities don’t load. What do we do?

a.       ANSWER:

  • Make sure you are using the Mobile Application instead of the Web Application.
  • Download and launch the Mobile Application from the desktop (instead of Safari).
  • Make sure you have synced the schools you want to view before you go into airplane mode.
  • If it is still not working, try clearing the Safari cache and restarting Safari, downloading the app again. Go to step b.

5.      Please note that the “Duplicate Building” function now duplicates all building information, including exterior walls, interior spaces and HVAC details.

6.      In the Boiler Section under “Fuel Type,” you can now select “Electric” to note electric boilers.

7.      The boiler fuel input has been modified from “Min Fuel Input” “Max Fuel Input” to “Min Fuel Input (btu/h) “Max Fuel Input (btu/h) to include units to an expanded range of 10,000,000.

8.      Only users who are considered Principals or supervisors have the “certify audit” function available in the web application. If there needs to be a change, please contact the Help Desk at 502 373-7035.

9.      Question: When we use the mobile app without an internet connection, our facilities don’t load. What do we do?

a.       ANSWER:

  • Make sure you are using the Mobile Application instead of the Web Application.
  • Download and launch the Mobile Application from the desktop (instead of Safari).
  • Make sure you have synced the schools you want to view before you go into airplane mode.
  • If it is still not working, try clearing the Safari cache and restarting Safari, downloading the app again. Go to step b.

10.  Please note that the “Duplicate Building” function now duplicates all building information, including exterior walls, interior spaces and HVAC details.

11.  In the Boiler Section under “Fuel Type,” you can now select “Electric” to note electric boilers.

12.  The boiler fuel input has been modified from “Min Fuel Input” “Max Fuel Input” to “Min Fuel Input (btu/h) “Max Fuel Input (btu/h) to include units to an expanded range of 10,000,000.

13.  Some auditors have encountered school buildings that are not on their audit assignment list. We ask that you or your auditors contact your project manager or the ODOE audit Help Desk (503 373-7035) to get ODOE approval to audit before performing the audit.

14.  We recognize that your auditor is often on site with limited time when this new building is identified. We will give you an answer to audit (or not to audit) quickly.

15.  In some cases, ODOE may have already made the decision not to audit a specific building based on a number of factors (building is not used by students, for example).  In other cases, the school district may not have told ODOE of the building. ODOE may or may not authorize the audit depending upon budget factors.

16.  It is important for you (and your auditors) to understand that our reimbursement to you is at risk if you audit a building that is not on your audit assignment list without ODOE approval. You must first obtain verbal approval which will be followed up by written approval to audit a building that is not on your SAI application.  Thanks for your cooperation on this.

Additionally, please see “audit firms handout.pdf” on the Supporting Documents page.

Jonathon Belmont, Project Manager, Oregon Department of Energy

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May10th, 2011:

At our orientation session in Salem on April 15, you requested information to share with schools explaining the next steps following the completion of the audit. Attached are talking points that you can provide your auditors. You can also print this off on your letterhead as a handout that your auditors can leave behind at a school, if you choose. Please do not edit or add to the text.

The second attachment is an announcement of a Webinar being held this Friday, May 13, from 1:30 to 4 p.m. concerning school project financing. This Webinar will discuss Phase 1 financing for school projects that have been planned for installation this summer. Most of the schools you are conducting audits for will not have projects identified in time for this Phase 1 financing. There will be subsequent phases that school districts can participate in. We simply wanted to notify you if you are interested in learning about some of the criteria, etc. yourself or if a school district asks you about the meeting during the audit process. Schools undergoing audits can respond to the Call for Projects.  More information is on the attached meeting announcement.

To register for the Webinar, please see the meeting announcement.

Paul Egbert

ARRA Manager

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May11th, 2011:

Some auditors have encountered school buildings that are not on their audit assignment list. We ask that you or your auditors contact your project manager or the ODOE audit Help Desk (503 373-7035) to get ODOE approval to audit before performing the audit.

We recognize that your auditor is often on site with limited time when this new building is identified. We will give you an answer to audit (or not to audit) quickly.

In some cases, ODOE may have already made the decision not to audit a specific building based on a number of factors (building is not used by students, for example).  In other cases, the school district may not have told ODOE of the building. ODOE may or may not authorize the audit depending upon budget factors.

It is important for you (and your auditors) to understand that our reimbursement to you is at risk if you audit a building that is not on your audit assignment list without ODOE approval. You must first obtain verbal approval which will be followed up by written approval to audit a building that is not on your SAI application.  Thanks for your cooperation on this.

Paul Egbert

ARRA Manager

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May18th, 2011:

SOLARC, the quality control firm for the Governor’s School Energy Audit Initiative, will begin to contact audit firms as early as tomorrow (Thursday) as it gets up-to-speed. If you aren’t contacted tomorrow, you will be soon.

Some of the issues they will want to discuss with you are:

  • Who you will be working with at SOLARC and how to reach him/her
  • How your schedule is shaping up (SOLARC will be observing audits for each firm)
  • Outstanding issues with the audit process.

Paul Egbert

ARRA Manager

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May24th, 2011:

I’m pleased to announce that to date, 15 audits have been submitted for the QC firm to review. We know there are many more audits in progress and appreciate the good work you are all doing.

Important reminder: Please call your project manager with your audit schedule before you conduct the audit. The project manager will need to know the name of the school facility being audited, the date, and the auditors assigned to the audit.

The ODOE Help Desk (503 373-7035) continues to take your calls. Please call  them if you have any concerns.

Paul Egbert

ARRA Manager

(503) 378-4032

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